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x12 856 Ship Notice/Manifest

856 Specifications

 The x12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

 The EDI 856 transaction is more commonly called the the ASN. It is utilized to electronically communicate the contents of a shipment to another trading partner. It is sent in advance of a shipment arriving at the other trading partner’s facility. In addition to detailing the contents of a shipment, the EDI 856 transaction includes order information, descriptions of products, types of packaging used, carrier information and more. An ASN may provide information at a variety of levels, including:

  • Shipment information such as tracking numbers and carrier information
  • Order information such as purchase order numbers
  • Item information including items and quantities
  • Packaging information including such as barcodes printed on each carton

856 Example

ISA*01*0000000000*01*ABCCO *12*4405197800 *01*999999999 *111206*1719*-*00406*000000049*0*P~
GS*SH*4405197800*999999999*20111206*1045*49*X*004060~
ST*856*0008~
BSN*14*829716*20111206*142428*0002~
HL*1**S~
TD1*PCS*2****A3*60.310*LB~
TD5**2*XXXX**XXXX~
REF*BM*999999-001~
REF*CN*5787970539~
DTM*011*20111206~
N1*SH*1 EDI SOURCE~
N3*31875 SOLON RD~
N4*SOLON*OH*44139~
N1*OB*XYZ RETAIL~
N3*P O BOX 9999999~
N4*ATLANTA*GA*31139-0020**SN*9999~
N1*SF*1 EDI SOURCE~
N3*31875 SOLON ROAD~
N4*SOLON*OH*44139~
HL*2*1*O~
PRF*99999817***20111205~
HL*3*2*I~
LIN*1*VP*87787D*UP*999999310145~
SN1*1*24*EA~
PO4*1*24*EA~
PID*F****BLUE WIDGET~
HL*4*2*I~
LIN*2*VP*99887D*UP*999999311746~
SN1*2*6*EA~
PO4*1*6*EA~
PID*F****RED WIDGET~
CTT*4*30~
SE*31*0008~
GE*1*49~
IEA*1*000000049~